ZSPDB Rules & Reguations

Zomi Sangnaupang Pawlpi, Delhi
(Zou Students’ Association, Delhi)


Preamble

We, the students’ of Zou community residing in the National Capital Territory of Delhi, in order to promote intellectual, social, educational and cultural welfare of the Zou community constituted ourselves into a social and non-political association, do hereby ordained and established this by-laws as a governing rule of this association in our General Body Meeting dated Nineteenth of June, Two thousand and five.

Article 1: Name

The name of the association shall be Zomi Sangnaupang Pawlpi, Delhi (Zou Students’ Association, Delhi Branch). Here in after referred to as ZSP/DB.

Aticle 2: Objective

The Association is sensitive of the racial, culture and tradition of our community. The aim and objective of the ZSP/D shall be:

2.1. To work in tandem with Zou Organization Delhi (ZOD).
2.2. To promote educational advancement.
2.3. To provide resources and guidance to our fellows students.
2.4. To promote students rights and provide effective representation of student’s interest and concern.
2.5. To promote a positive public image and to enhance a student role in transformation.
2.6. To ensure good communication between the students and community.
2.7. To inform students of available resources and services.
2.8. To promote the developments of students’ leadership and service.
2.9. To encourage greater students’ involvement in the activities of the community. And
2.10. To represents the best interest of the ZSP/D.

Article 3: Motto

3.1 The motto of this association shall be Learn, Persevere and Honour.

3.2 Interpretation:

3.2.a). Learn: The need to acquire knowledge and skill in this fast changing world and knows one’s customs and traditions in a deeper insight.

3.2.b). Persevere: To be determined in spite of all odds and strives to excel or radiate in all fields.

3.2.c). Honour: To honour one’s dignity the custom and traditions of our progenitor.

Article 4: Membership

5.1 Only those students/persons registered as per the condition provided by the association shall be deem to be a member.
5.2 All full time and part time (i.e. whether self dependents or dependents) are counted to be its member.
5.3 For the purpose of registration, the number of members of the association is unlimited.
5.4 Every member shall pay the prescribed membership fee and other funds as lay down by the executive from time to time.
5.5 Membership fee shall be collected in every calendar year including old & new timers.
5.6 Membership is open to all.

Article 5: Association Structure

7.1 There shall be a General Body of all the members of the association, which shall posses, all such repository powers.

7.1.a). There shall be at least 2(two) GBC Meeting in each tenure of office.
7.1.b). In an emergency, the executive Committee may call GBM of
the association.
7.1.c). 15(Fifteen) days notice of the GBM specifying the place, days and hour of the meeting and, in case of special business, the nature of such business shall be given to the members in written form.
7.1.d). No business shall be transacted at any meeting of the association unless a quorum of 1/3rd of the members.
7.1.e). The chair with the consent of the meeting may adjourned any meeting from time to time and place to place.

7.2 There shall be an Executive Committee, which shall be responsible to the General Body and shall consists the following:

7.2.a). President
7.2.b). Vice President
7.2.c). General Secretary
7.2.d). Area Joint Secretaries
7.2.e). Finance Secretary-cum-Treasurer

Article 6: The Executive Committee

8.1 The EC shall have the power to decide all policy matters of the association.
8.2 The EC shall not transact any business unless a quorum of 2/3rd of its member present.
8.3 Its members who failed to attend 3 (three) consecutive EC meeting without prior information shall be dismissed at that very meeting if approved by the meeting.
8.4 It may constitute sub-committees/Departmental Secretaries as and when it deems necessary.
8.5 It must approve all financial transactions.
8.6 It shall appoint all the said departmental secretaries at its first executive meeting of their new tenure in case the Election Commissioners left the same.
8.7 The tenure of the Executive Committee shall be two years term. (i.e. from January to December).

Article 7: The President

9.1 Qualification & Tenure:

9.1.a). The President shall be a graduate or above.
9.1.b). Shall be a bonafide member of the association.
9.1.c). Shall have been a member of ZSP/D at least 6 (Six) months.
9.1.d). The President is eligible for re-election for any number of terms.
9.1.e). The president shall continue to hold office until his/her valid successor took the charge from him or her.

9.2 Power:

9.2.a). The President shall be the head of the association.
9.2.b). With and only with the president consent all activities shall be carried.
9.2.c). The president shall summon, preside over and prorogue the meeting.
9.2.d). He shall exercise discretionary vote in case of a tie or of resolutions or during election or whenever such action is necessary.
9.2.e). In case of financial emergency, the president shall have the power to draw an amount of not more than Rs. 1000 (Rupees One thousand) only from the treasurer.
9.2.f). The president shall represent the association in all public matters and affair concerns.
9.2.g). The President may ask for reports from any secretaries as and when necessary.

Article 8: The Vice President

10.1 The Qualification and Tenure shall be the same as that of the President.
10.2 The Vice president shall work in conjunction with the president.
10.3 The VP shall perform the duties and exercise the power of the president whenever the president is unable to do so.

Article 9: The General Secretary

11.1 The Qualification of the General Secretary shall be preferably a graduate or above, under graduates are also eligible depending the conditions of his or her continue to stay in Delhi.
11.2 Shall be responsible for drafting and circulating meeting notice and all agendas prior to meeting.
11.3 Shall maintain proper records of all the proceedings of meeting and circulate the minutes of the meeting.
11.4 Shall maintain files and other official documents of the association.
11.5 Shall take up the responsibility of the Finance Secretary in case of the absence or illness or resignations of the latter, until the later resumption of the office or appointments of a new Finance Secretary in care of resignation.
11.6 Shall have the financial power to withdraw an amount of not exceeding Rs. 500/- only in case of emergency.
11.7 There shall be zone wise secretaries as and when the Executive Committee deems necessary.

Article 10: Zone Secretaries

12.1 The Zone Secretaries shall possess the same qualification and enjoys the same tenure as that of the General Secretary.
12.2 Anyone amongst the Area Secretary entrusted by the President shall exercise the powers and discharge the duties of the General Secretary in his/her absence, Illness or resignation of the later.
12.3 Shall assist the GS in the discharges of normal duties.

Article 11: Finance-cum-Treasurer Secretary

13.1 The Finance Secretary shall maintain proper accounts of the financial transaction of the association.
13.2 All the Financial Transactions shall be through the Fin. Secy., except as in the case of an emergency.
13.3 The Finance Secretary shall issue receipts on receiver of money and obtain vouchers of the payments.
13.4 The Fin. Secy. shall render accounts on request by the auditors or the GBM and give periodical reports of the financial standings of the association in general and at the end of his/her tenure.
13.5 The Fin. Secy. shall hand over the funds on receiver to the treasure after making the necessary book entries.

Article 12: Advisory Board

16.1 There shall be an advisory board comprising of three members to be appointed by the executive committee.
16.2 The President/Chairman of the Zou Organization Delhi shall be automatically considered as Ex-Officio of it.
16.3 The advice of the AB shall be highly considered but shall be non-binding.
16.4 The AB is expected to attend all executive committee meeting and render their valuable advice.
16.5 The AB’s tenure shall be same as that of the executive committee.
16.6 The AB shall be responsible to conduct an election if and when the association is unable to hold an election in time or in case of a defunct situation.

Article 13: Auditors

17.1 The association shall have two auditors to be appointed by the executive committee to audit the financial accounts of the association.
17.2 The accounts of the association shall be audited annually.
17.3 The auditors shall demand for the tenders of accounts and publish the records as and when they complete the same.

Article 14: Resignation

18.1 All the resignation shall be address to the President.
18.2 The president shall decide the merits of the case and if he/she feels the case is worth consideration, she/he may forward the case to the EC within fourteen days of the tender of the resignation.
18.3 The EC shall then deliberate upon the matters.
18.4 In case of the resignation of the president it shall be address to the vice president and the merit of the case shall be decided by the EC.

Article 15: Impeachment

19.1 Any members of the office bearers may be impeached from office on any of the following grounds.

19.1.a). Prolong absence or willful negligence of executive duties entrusted.
19.1.b). Misappropriation of association’s funds and properties.
19.1.c). Indulgence in irrational conducts not behaving that of a member of the office bearer or habits in inimical to the socio-cultural values of the Zou.

19.2 Procedure:

19.2.a). Any members of the association may initiate impeachment motions and shall be accepted only with the written support of at least half of the executive committee members.
19.2.b). The Executive committee then shall summon an emergency general body meeting at the earliest within 14 days of the receive of such request.
19.2.c). The quorum for such meeting shall be one-third of the total member of the association.
19.2.d). The motion shall be move by any of the complainants and voting shall be conducted by secret ballots after the member sough to be impeach is given full opportunity to defend his or her case.
19.2.e). The motion shall be valid if and only if two-third of the members present in voting decide in favor of the impeachment motion.

Article 16: Election

20.1 The election to the executive shall be held in the months of August/September every tow years.
20.2 The out going executive body shall appoint election Commissioner for the purpose of conduction election.
20.3 Candidates for Executive shall be considered on proposal by a bonafide member and on being seconded by another.
20.4 The voting shall be done through secret ballot with one-man one vote basis.
20.5 The elected executive members shall then take the prescribed oath of office.

Article 17: Amendment

21.1 Amendment to the constitution can be initiated by any members with the support of two-third of the executive committee.
21.2 The EC then shall summon an emergency GBM at the earliest within 15 days of the receipt of such request or motion.
21.3 The procedure for adoption of amendment shall the same as that of the impeachments motion.


Ist Ammenment

1. General Body Meeting held on April 15, 2005 added that the term of the Executive body shall be 2 years from 2008.

2. The same meeting ammended Article 16 (20.1), that General Election shall be held after every two years.

Constitution Committee, ZSP Delhi, 2005