ZOD: MEMORANDUM OF ASSOCIATION

INTRODUCTION

There are a good number of Zou's scattered all over Delhi and NCR of Delhi in search of economic livelihood and higher academic pursuits since 1990s, which keep on increasing day by day. Students and government as well as private employees alike are firmly settled in the National Capital of India. We, as a community, had been facing various problems and difficulties; peculiar to the community and to the city as such. In order to tackle the manifold unforeseen problems that the community may face in future as a community as well as an individual there is an urgent need to have a common fund pool and systematic administrative body.

We, the Zou people, therefore, solemnly resolve to organize ourselves as Zou Organization Delhi. Zou Organization Delhi is a non-profit organization established mainly for the welfare of the Zou Community. In keeping with this spirit we lay down the following aims and objects of the organization.

MAIN AIMS and OBJECTS

1. To endeavour to stand unitedly in times of joy and sorrows.
2. All matters relating thereto or incidental thereto affecting the interest of the Zous, which the Executive Committee of Zou Organization Delhi deems fit and proper.

OTHER AIMS and OBJECTS

1. To preserve, protect, develop and disseminate the tribal culture, customs and traditions, and language/dialects.
2. To felicitate and present awards to the successful achievers in the any field
3. To conduct seminars, workshops, conferences, utsavs, games & sports etc.
4. To publish bulletins, journal, magazine, books, and other literatures.
5. To produce tribal films, documentations, research and survey of their cultures.
6. To accept gifts, donations & grants,

RULES AND REGULATIONS

1. The name of the Organization shall be "ZOU ORGANIZATION DELHI".
2. Head Office: The office of the Organization shall remain in the Union Territory of Delhi at present 48, Delhi Government Officers Flats, Greater Kailash Part-I, New Delhi-48.
3. Registered Office: A/F

4. MEMBERSHIP:

(I) Any person who professes himself or herself to be Zou and willing to abide by the Rules & regulations of the Organization i.e., Zou Organization Delhi.
(II) Any person who arrives in Delhi and identify himself/herself to be Zou shall register within 6 months from the date of his/her arrival.

5. MEMBERSHIP FEES: (a) New members – Rs. 100/- (b) Old Members – Rs. 25 annually.

6. COMPOSITION of the ZOD EXECUTIVE COMMITTEE:

The composition of the ZOD EC shall be as under:

a) Chairman: one (reserved for family head.)
b) Vice-Chairman: one
c) General Secretary: one senior student (preferably)
d) Jt. Secretary: one
e) Finance-cum-Treasurer one
f) Executive Members

i). Two members(preferably families) to be nominated by ZOD EC .
ii). President, ZSP
iii). Gen. Secretary, ZSP.

7. GOVERNING BODY: The Governing Body means ZOD Executive Committee.

a). Term: The term of the EC shall be 2(two) years.
b). Notice: Minimum 7 days notice shall be required for the EC or as per the emergent need of the time.
c). Quorum: The quorum of EC meeting shall be 2/3rd of the total strength of the EC members.

POWERS AND DUTIES OF OFFICE BEARERS:

A. CHAIRMAN

a) To summon, to preside the EC and GBM meetings.
b) In case of tie he has the power to cast the deciding vote.
c) No meeting shall be convened or summoned without his due approval.
d) Any meeting without his approval is invalid and illegal
e) To interpret the rules and regulations.

B. VICE-CHAIRMAN:

He shall enjoy the powers of the Chairman in his absence.

C. GENERAL .SECRETARY:

a) To summon the Executive meetings and GBM meetings with prior approval of the Chairman.
b) To prepare membership register, to record minutes of the proceeding of the meetings
c) To ensure attendance are taken.
d) To sign all documents on behalf of the organization with approval of the Executive Committee.

D. Jt. SECRETARY: He shall assist the General Secretary, and enjoy the powers of the GS in his/her absence.

E. FINANCE-cum-TREASURER:

(i) To explore every possible avenue/source for the generation of fund.
(ii) To maintain the funds of the organization.
(iii) To keep proper records of all receipts and expenditures.

9. GENERAL BODY:

All members of the organization shall constitute the General Body.

10. GENERAL BODY MEETING:

a) Notice: 15 days written notice shall be given to the members of the organization before the date of the GBM enclosing agenda specifying date, time, place and issues to be discussed.
b) Meeting: GBM shall be held once in every year compulsorily.
c) Quorum:

(a) The quorum of the GBM shall be 1/3rd(one third ) of the total strength of the organization.
(b) In case of lack of quorum, the Chairman may postpone the meeting for an hour, and thereafter may reconvened the meeting with the members present.

11. RIGHTS and PRIVILEGES:

All and every member of the organization:-

a) Shall be entitled to equal voting right(equal franchise).
b) Shall have the right to give their views in tune with the rules and regulations of the organization.
c) Any person shall have no right to oppose or criticize the resolutions passed in the meetings in an inappropriate manner without attending the meetings in spite of being duly informed by the organization.

12. CONDOLENCE:

In case of death of first degree relative of a member outside Delhi, the organization shall conduct condolence meeting to the aggrieved member/s.

13. VACANCIES:

In case of any casual vacancy the executive Committees shall appoint any member for the vacant post for the remaining terms.

14. ELECTION OF OFFICE BEARERS:

The Office Bearer of the Executive Committee shall be elected by the members at the annual GBM.

15. FINANCIAL YEAR:

The financial year is from 1st April to 31st March

16. AMENDMENTS:

(i) Addition or deletion of any clause or sub-clause in the Memorandum of Association shall be amended(added/deleted) only with a 1/3rd majority of the total valid strength of the organization.

(ii) The GBM proceedings conducted under 10(c) Sub-clause (b) shall not be entitled to amend the Bye-Laws of the Organization.

17. AUDIT:

The Accounts of the organization shall be audited annually by person/s to be appointed by the EC from time to time.